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What is the time limit within which the Board has to appoint an Independent Director and at which meeting?
Under the Companies Act, 2013, there isn’t a separately prescribed “time limit” solely for the appointment of independent directors by the Board. Instead, the requirement is tied to the overall corporate governance framework for public companies. Key Points Appointment at the First AGM:For public coRead more
Under the Companies Act, 2013, there isn’t a separately prescribed “time limit” solely for the appointment of independent directors by the Board. Instead, the requirement is tied to the overall corporate governance framework for public companies.
Key Points
Appointment at the First AGM:
For public companies (including listed companies) that are required to have independent directors, the Act mandates that independent directors be nominated and appointed as part of the overall director appointments. Their appointment is ultimately subject to ratification by the shareholders at the first Annual General Meeting (AGM).
Timing of the First AGM:
For a newly incorporated public company, the first AGM must be held within nine months from the end of its first financial year. This means that the independent directors must be in place (or their nomination confirmed) by that meeting.
If the Board makes interim appointments before the first AGM, such appointments must be ratified by the shareholders at the AGM.
Relevant Provisions:
Section 149(1) of the Companies Act, 2013 requires that companies, where applicable, have independent directors.
While the Act does not specify a separate deadline exclusively for independent directors, the requirement that all director appointments—including independent directors—be ratified at the first AGM (to be held within nine months from the end of the first financial year) effectively sets the time limit.
Conclusion
In summary, the Board must ensure that any independent director is either appointed or, if appointed on an interim basis by the Board, ratified by the shareholders at the first AGM—which for a newly incorporated public company must be held within nine months from the end of its first financial year. This timing requirement ensures compliance with the Companies Act, 2013 and related SEBI regulations for listed companies
See lessCan an Independent Director of a Company be appointed as Independent Director of its holding, subsidiary or associate company?
Under the Companies Act, 2013 there is no explicit prohibition that prevents an independent director from serving as an independent director on the boards of its holding, subsidiary, or associate companies. However, the appointment must be made only if the director continues to satisfy all the criteRead more
Under the Companies Act, 2013 there is no explicit prohibition that prevents an independent director from serving as an independent director on the boards of its holding, subsidiary, or associate companies. However, the appointment must be made only if the director continues to satisfy all the criteria for independence as laid down under Section 149(6).
Key Points
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See lessStatutory Provisions:
Section 149(6) of the Companies Act, 2013 sets out the conditions that a director must meet to be considered independent. These conditions include requirements regarding integrity, expertise, and the absence of certain relationships with the company or its related entities (holding, subsidiary, or associate companies).
While the Companies Act, 2013 (particularly Section 149(6)) does not expressly prohibit an independent director from holding such dual roles, the director must continue to meet the independence criteria. Additionally, companies must consider the perception and regulatory implications to ensure that the director’s impartiality is not compromised.
Whether independent directors shall be included in the total number of directors for the purpose of sub-section (6) and (7) of section 152 of the Companies Act, 2013 ?
Yes, independent directors are included in the total number of directors for the purposes of sub‐sections (6) and (7) of Section 152 of the Companies Act, 2013. Explanation Uniform Applicability:Section 152 of the Companies Act, 2013 sets out the procedural requirements for the appointment of directRead more
Yes, independent directors are included in the total number of directors for the purposes of sub‐sections (6) and (7) of Section 152 of the Companies Act, 2013.
Explanation
Uniform Applicability:
Section 152 of the Companies Act, 2013 sets out the procedural requirements for the appointment of directors. Sub‐sections (6) and (7) require that every person proposed to be appointed as a director must provide his written consent (in the prescribed Form DIR‑2) and that such consent must be filed with the Registrar within 30 days of the appointment. These provisions apply to all directors without any distinction.
Inclusion of Independent Directors:
The Act does not carve out any exception for independent directors in this context. This means that independent directors must also furnish their consent and complete the associated formalities, and their appointment is counted as part of the total number of directors on the board.
Relevant Provisions
While the Act does not explicitly single out independent directors in sub‐sections (6) and (7) of Section 152, the language used—“every person appointed as a director”—makes it clear that all directors, irrespective of their nature (executive, non-executive, or independent), must comply with these provisions.
See lessIn case of Re-appointment of independent director for second term, whether ordinary or special resolution is required to be passed?
When an independent director is being reappointed for a second term, the shareholders’ approval at the general meeting is required by passing an ordinary resolution. There is no need to pass a special resolution for this purpose. Section 149(10):This section permits the appointment of a director (inRead more
When an independent director is being reappointed for a second term, the shareholders’ approval at the general meeting is required by passing an ordinary resolution. There is no need to pass a special resolution for this purpose.
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See lessSection 149(10):
This section permits the appointment of a director (including an independent director) for a term of up to five years.
Section 149(11):
This section states that “no independent director shall hold office for more than two consecutive terms.” It does not specify that a special resolution is necessary for the reappointment; rather, the reappointment is subject to ratification in the general meeting by an ordinary resolution.
Whether an independent director may continue to be an ID for maximum two terms, even if each such term is less than 5 years.
Yes, Under the Companies Act, 2013, the term of an independent director is subject to a two-term limit—even if each term is less than five years. Specifically: Section 149(10) of the Act allows an independent director to be appointed for a term of up to five consecutive years. Section 149(11) providRead more
Yes,
Under the Companies Act, 2013, the term of an independent director is subject to a two-term limit—even if each term is less than five years. Specifically:
Section 149(10) of the Act allows an independent director to be appointed for a term of up to five consecutive years.
Section 149(11) provides that “notwithstanding anything contained in sub-section (10), no independent director shall hold office for more than two consecutive terms,” which means that even if each term is shorter than five years, the maximum number of consecutive terms an independent director can serve is two.
For example, if an independent director is appointed for a term of three years and then reappointed for a second term of three years, they cannot be immediately reappointed for a third consecutive term without a break. They must wait for a period (typically three years) after ceasing to be an independent director before they can be reappointed.
This provision ensures a regular infusion of fresh perspectives on the board, maintaining the independence and effectiveness of corporate governance.
See lessCan an alternate director be appointed for an independent director?
Yes, an alternate director can be appointed for an independent director, but with important conditions. Specifically, the person proposed as an alternate must satisfy all the qualification criteria required for independent directors. This is mandated by the Companies Act, 2013, which states that noRead more
Yes, an alternate director can be appointed for an independent director, but with important conditions. Specifically, the person proposed as an alternate must satisfy all the qualification criteria required for independent directors. This is mandated by the Companies Act, 2013, which states that no one can be appointed as an alternate director for an independent director unless he is qualified to be an independent director.
Additionally, it’s important to note that for listed companies, regulatory amendments effective from October 1, 2018, have restricted the practice—meaning listed entities are not permitted to appoint alternate directors for their independent directors.
See lessWhen does the resignation of a director become effective?
Under Section 168 of the Companies Act, 2013, a director’s resignation becomes effective on the date the company receives the resignation notice, unless the notice specifies a later effective date. This means that once the director submits his resignation in writing to the company, his office is conRead more
Under Section 168 of the Companies Act, 2013, a director’s resignation becomes effective on the date the company receives the resignation notice, unless the notice specifies a later effective date. This means that once the director submits his resignation in writing to the company, his office is considered vacated from the receipt date (or the date stated in the notice) regardless of whether the company subsequently communicates the resignation to the Registrar of Companies.
For instance, if a director submits his resignation via email or physical notice on April 1, and no later date is mentioned, his resignation is effective from April 1. If a later effective date is mentioned in the notice, then his resignation will take effect on that specified date.
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